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AI + Business Automation

AI Lead Capture & Follow-Up System

An AI-powered lead qualification and follow-up system that captures website leads, scores them, routes them by lead temperature, updates a CRM, and follows up automatically.

n8nOpenRouterGmailGoogle SheetsTelegram
Try the Live Lead Form

01The Problem

Businesses receive inquiries but often lose potential customers because leads are not qualified, contacted quickly, or followed up consistently.

02The Solution

This automation captures leads from a website form, uses AI to qualify each lead, assigns a lead score from 0–100, classifies the lead as HOT, WARM, or COLD, stores the information in a Google Sheets CRM, and automatically handles the appropriate follow-up process.

03Actual n8n Workflow

Actual n8n Workflow

AI Lead Capture & Follow-Up System

04Workflow Visualization

  1. 1Website Form
  2. 2AI Lead Qualification
  3. 3Lead Scoring
  4. 4Google Sheets CRM
  5. 5HOT / WARM / COLD
  6. 6Automated Follow-Up
  7. 7Reply Detection
  8. 8CRM Status Update

05How It Works

  1. 1

    Lead submission

    Lead submits the website form.

  2. 2

    AI analysis

    AI analyzes the lead’s business, service requirement, budget, and message.

  3. 3

    Lead scoring

    AI assigns a lead score from 0–100.

  4. 4

    Classification

    The lead is classified as HOT, WARM, or COLD.

  5. 5

    CRM capture

    The lead is automatically stored in the CRM.

  6. 6

    Automated routing

    The workflow routes the lead to the appropriate follow-up sequence.

    • HOT

      Send an instant Telegram notification.

    • WARM

      Send an initial email, wait, check for a reply, and send a follow-up if necessary.

    • COLD

      Start a multi-step nurture sequence with automated follow-up emails and reply detection.

  7. 7

    Status updates

    CRM status and follow-up information are automatically updated.

06System Features

  • Website Lead Capture
  • AI Lead Qualification
  • Lead Scoring (0–100)
  • HOT / WARM / COLD Classification
  • Google Sheets CRM
  • Telegram HOT Lead Alerts
  • Automated Email Follow-Up
  • Cold Lead Nurture Sequence
  • Reply Detection
  • Automatic CRM Status Updates

07Why This Automation Matters

  • Faster lead response
  • No missed inquiries
  • Automatic lead qualification
  • Consistent follow-up
  • Organized CRM data
  • Less manual work
  • Better visibility into potential customers

08Technology Stack

  • n8n
  • OpenRouter
  • Gmail
  • Google Sheets
  • Telegram
  • AI Automation

Live automation

Have a process you want to automate?

Submit your business requirements through the live form and let this workflow capture, qualify, and organize your inquiry.

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